This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/11886019 Business Services Specialist

School of Art and Design

The College of Fine and Applied Arts (FAA) seeks applicants for the position of Business Services Specialist to provide financial and business administration support to the School of Art & Design. This position requires professional judgement, discretion in performing and coordinating various business functions for the school that support the daily fiscal operations, accounting, budgeting, purchasing and various reporting functions. They will also ensure relevant campus, college, and school policies are applied in all areas of finance.

Duties & Responsibilities:

Finance and Business Operations

• Reconcile and communicate monthly CFOP statements to department heads/chair, administrative unit executives and faculty for all university fund types, including state, ICR, self-supporting, grant, and gift funds.
• Responsible for completing monthly, quarterly, and year-end close accounting activities to ensure timely, complete, and accurate financial reporting to unit leadership, staff, and researchers.
• Advise on the use of departmental funds for the following items: P-Card, i-Buy orders, and travel/expense reimbursements.
• Serve as the manager reviewer for unit P-Card and T-Card holders.
• Independently research and resolve problematic purchases, reimbursement, and other transactions. Work with University Payables, Purchasing, or other campus units as necessary to resolve such transactions.
• Maintain daily and monthly financial transaction records for unit accounts. Make recommendation as to necessary updates to unit fiscal records and databases.
• Monitor department internal financial awards, including Scholars Travel Fund, Research Board Funds, and Conference Travel Grants/Awards.
• Coordinate with international speakers, visitors, and payroll to ensure that mandatory forms are complete for honoraria and reimbursement using regulations concerning payments to Foreign National individuals.
• Maintain and monitor contractual billing and payment recording.
• Assist with fiscal year-end duties ensuring timely billing and making sure inventory requirements are fulfilled.
• Prepare journal vouchers for cost transfers, corrections, and billings.
• Complete year-end fact sheets annually for self-supporting accounts.

Purchasing

• Purchase goods and services using iBuy, Banner requisitions, and P-card.
• Prepare and process contracts using Contracts+.
• Process Foreign National Payments.
• Prepare and manage Cash Advances.

Administrative

• Responsible for completing and submitting Banner CFOPAL maintenance requests.
• Advise faculty, staff, and students on college, departmental and campus business policies and procedures, including procedures for purchasing, submitting expense reimbursements, business travel, and other related activities.
• Assist with developing and maintaining various Standard Operating Procedures for the A&D Business Office.
• Serve as back-up to Assistant Director for Business Services with regards to all functions within the Business Office.
• Attend campus meeting and training as needed to maintain knowledge of policies and systems.
• Train faculty and staff on changes in procedure or as new systems are implemented with regards to travel, reimbursement, and purchases.
• Other duties as assigned.

Minimum Qualifications:

• Bachelor\'s degree in business administration, management, or a field related to the position.
• Two (2) years of professional business, financial, and/or managerial work experience.

Preferred Qualifications:

• Exp rience in Banner, iBuy, Contracts+, Chrome River, My-UI-Financials, Box, Corporate Credit Cards.
• Experience in sponsored project administration at the University of Illinois.

Knowledge, Skills, and Abilities:

• Proven track record of customer service to diverse clients.
• Results-oriented with strong organizational and time-management skills.
• Demonstrated ability to work autonomously and possess well-developed interpersonal skills, strong oral and written communication skills, and the ability to interact with a broad array of internal and external constituents.
• Knowledge of good grammar, spelling, and punctuation for correspondence and reports.
• Ability to process a high volume of transactions in an accurate and efficient manner with a high level of attention to detail and the ability to concurrently manage multiple complex tasks.

Appointment Information:

This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the close of the search. Minimum salary for this position is \$50,000.00. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, col