Job Information
Boys and Girls Clubs of Puerto Rico FISCAL OFFICER in San Juan, Puerto Rico
TITLE: Fiscal Officer
PERFORMANCE
PROFILE SOURCE: Technician
AREA: Finance
REPORTS TO: Fiscal Manager
STATUS: þ Full time o Part Time
CLASIFICATION (FLSA): o Exempt þ Non-Exempt
GENERAL DESCRIPTION: Provide a high level of support in the organization's accounting processes and areas, information management and administrative tasks.
TASKS AND ESSENTIAL JOB RESPONSIBILITIES:
Manage$2 to $3 million account assignment.
Verify the information submitted by the Payroll Officer (check voucher and attendance sheets) of the employees assigned to the proposals biweekly, ensuring the information matches with paid hours and rate of the payroll register submitted in the proposal; fulfillment of the schedule, assigned hours and rate included in the proposals; the transfer of information on salaries, deductions and contributions to Excel forms established by the proponent of each employee.
Manage all payments made to assigned proposals such as: check requisitions, receipts, list of participants and authorizations for approved activities, ensuring segregation in the different annexes by type of expenses as established by proposer or private investor.
Prepare fiscal tax reports and request funds according to the frequency established by the agency, monthly, quarterly or both.
Require and include additional documents such as: copy of contracts, inventory control, bank reconciliations, details of checks in transit, report of jobs created and / or retained, subsidized by the proposal or investor.
Keep a copy of all documentation in a physical folder and scan documents on a disk or upload them to the internet platform established by the funding source.
Manage jobs and salaries of units and assigned proposals.
Manage external evaluators in fiscal monitoring and ensure the organization is free of accusations.
Maintain relationships with agencies regarding fiscal matters of assigned accounts (reports, invoices, budgets and payments).
Ensure units deliver checks, invoices, lists of participants and / or any other documentation required for the proposals on time.
Document essential process of your position and assist in special projects.
Manage property registry and equipment of assigned accounts.
Maintain cross training with the Accounts Payable Officer in the payment process of credit cards, gas and petty cash.
Maintain effective communication through calls, email or personally, regarding the evaluation of budgets, requisitions and checks with the assigned locations.
Perform any task that is requested.
EXPERIENCE, EDUCATION, SKILLS & KNOWLEDGE REQUIRED:
§ Bachelor’s degree in accounting, finance or related area.
§ At least two (2) year of experience in related field.
DISCLAIMER:
The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.
Equal opportunities employer