Under the supervision of the Senior Accountant, the employee serves as the professional accountant for the City of Fairhope. The employee performs accounting functions and procedures in conjunction with the Treasurer and Senior Accountant. Employee contributes to reports, maintains accurate records, processes accounts, establishes value of assets, and ensures established processes and procedures are followed. The accountant assembles and analyzes data for compilation of reports. This is a responsible job with good judgment and knowledgeable approaches being essential. This job is considered security-sensitive and is subject to a pre-employment background check.

ESSENTIAL FUNCTIONS:The following list was developed through a job analysis; however, it is not exhaustive and other duties may be required and assigned. A person with a disability which is covered by the ADA must be able to perform the essential functions of the job unaided or with the assistance of a reasonable accommodation.

ESSENTIAL FUNCTION: Accounting Functions. The employee is employed as a professional accountant to perform financial and accounting duties on behalf of the City of Fairhope.

1. Performs work activities as coordinated and specified by the Treasurer and Senior Accountant.
2. Audits receipts by reviewing the daily cash logs from the Revenue Clerks, the Nix Center, the Golf Course, and the Public Pool.
3. Generates and analyzes monthly internal financial statements for all departments.
4. Collects data and completes E-4 survey, workers compensation audit, and any other federal- or state-mandated surveys or inquiries.
5. Reviews purchases and coding of items.
6. Posts data, and updates information to accounts.
7. Processes Automated Clearinghouse (ACH) files online.
8. Reconciles additions and deletions of Citys assets with insurance billing.
9. Reconciles bank balances to the General Ledger; reconciles accounts to General Ledger balance.
10. Enters and records journal entries and posts to the General Ledger balance.
11. Records corrections to General Ledger, as required.
12. Reviews, verifies and records transfers between departments and funds.
13. Reviews and records monthly interests received on bank statements.
14. Reconciles debt service and reserves related bank account balances as assigned.
15. Assists other departments with budget balances and questions.

ESSENTIAL FUNCTION: Asset Management. Documents and identifies the Citys Assets. Establishes value and depreciation.

1. Manages assets and associated records for the City system and services.
2. Maintains assets and asset insurance lists.
3. Reviews and records depreciation entries.
4. Reviews documents associated with all purchases and inventory.
5. Inventories equipment and assets periodically.
6. Establishes and documents depreciation.
7. Conducts research to assist in analyzing financial impacts.
8. Conducts and performs research for valuation information on assets.
9. Assists with adequate insurance coverage.

ESSENTIAL FUNCTION: Fiscal Reporting and Record Keeping. Generates, assembles, and analyzes financial data to aid in sound fiscal practices, and comply with City policies, procedures, and guidelines, and adhere to best practices.

1. Assists the Treasurer and Senior Accountant with reports; provides financial information and data.
2. Assists with reports summarizing employee benefits (e.g., insurance) workmans comp and associated costs.
3. Assists with submitting monthly financial and accounting reports; summarizes monthly expenditures and balances.
4. Assists with the development and submittal of monthly operational reports.
5. Assists with the preparation, reviews and issuing of monthly financial statements.
6. Develops and analyzes reports regarding taxes.
7. Assists with budget preparations for the City; works with Department Heads to define objectives and goals.
8. Assists with all fi ancial statements on behalf of the City; publishes yearly.
9. Prepares necessary documentation for auditors.
10. Serves as a financial resource and source of advice to all departments within the City.

ESSENTIAL FUNCTION: Departmental Operations. Provides assistance and support to aid in efficient and effective operations.

1. Acts as a source of information; responds to citizens and employees questions and requests in a timely, courteous, and professional manner.
2. Attends conferences, training sessions, and workshops for professional development.
3. Attends meetings to obtain information or assist with the conveyance or dissemination of information.
4. Reviews professional publications and journals to remain current on the principles and practices of governmental accounting.
5. Maintains files and records of the Treasury Department.
6. Provides professional assistance to the Senior Accountant and the Treasurer.

NON-ESSENTIAL FUNCTIONS:

1. Serves as a Notary Public.
2. Performs other job-related duties as required or assigned.

Minimum Qualifications

1. Possess a bachelors degree in accounting from an accredited college or university.
2. Minimum of three (3) years of professional work experience in accounting; professional work experience within a governmental entity is preferred.
3. Possess a current and valid drivers license; must be insurable.
4. Ability to be bonded and maintain bonded status.
5. Ability to drive to participate in training and continuing education.
6. Ability to pass a pre-employment background check.