Senior Development Assistant, Parent Giving & Boulder Advancement Programs

Requisition Number: 56612

Location: Boulder Colorado

Employment Type: University Staff

Schedule: Full Time

Posting Close Date: 28-May-2024

Date Posted:

Job Summary

The Office of Advancement at the University of Colorado Boulder encourages applications for a Senior Development Assistant that operates as a key support member of the Parent Giving and Boulder Advancement team! This position uses autonomy, independence and subject matter expertise to provide administrative support for a hard-working and collaborative advancement team.

The Assistant will work under minimal supervision on a broad array of administrative duties that are variable and sophisticated in nature and is tasked with exercising a high level of discretion and confidentiality, especially as it relates to assigned responsibilities with donors, faculty, staff and administration. This role applies skills and knowledge in multiple administrative functions, but many responsibilities reflect a distinct Advancement component.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

CU Boulder Advancement is committed to a culture of joy, motivated by collaboration, passionate about excellence and driven by impact. These four values define our culture and drive our engagement and fundraising success.

At CU Boulder Advancement, we allocate time and resources to diversity, equity, and inclusion (DEI). Our efforts contribute directly to our divisions core values and to advancing CU Boulders mission through impactful fundraising and engagement results. As a team and as individuals, we commit to learning about and challenging systems, policies, and practices that enable oppressive ideologies to recur in our community. (Oppressive ideologies include racism, sexism, ableism, heterosexism, and other "isms" that cause harm. This list is not exhaustive and may evolve in our pursuit of collective liberation.) Embracing our responsibility to lead and model helps promote the culture we desire while supporting our internal and external constituents. Accountability for our commitment to DEI is established through specific individual and team goals that evaluate our progress and growth.

What Your Key Responsibilities Will Be

Administrative Support

• Strategize and complete travel arrangements (which may include detailed itineraries reflecting appointments with donors) for the Managing Senior Director of Development and Unit Lead.

• Applies data from university databases to create requested reports, spreadsheets, and donor correspondence.

• Initiate, schedule and coordinate internal and external meetings for the Managing Senior Director of Development and Unit Lead advancement team.

• Prepare and distribute various administrative materials including financial and administrative reports and personal letters of invitation, thanks, explanation, information, and cultivation.

• Monitor and record donations and as needed, follow-up with the CU Foundation to ensure gifts are recorded according to the donors intent.

• Serve as the liaison for the Parent Giving and Boulder Advancement Programs Office for advancement-related finance and scholarship questions.

• Process donor checks and gifts and prepare acknowledgment letters and related correspondence.

• Research and resolve gift administration issues; serve as a subject matter expert for the team on issues related to gift administration.

• Provide event support and preparation as necessary.

• Assistance with special projects.

• Finance/budget management duties.

Donor Cultivation and Stewardship Support

• Conduct preliminary research on prospective donors and assist in identifying, cultivating, soliciting, and stewarding donors through research of available databases.

• Track and manage development pipeline data and update development officers on weekly outlook and projections.

• Update donor database with notes, strategic plans, contact reports, and tasks to ensure the most current and relevant information is available. Share information with other team members.

• Receives and responds to donor/constituent inquiries.

• Prepare comprehensive briefing reports to be used for cultivation and solicitation meetings.

• Draft stewardship letters and reports.

Office Management

• Answer and direct phone calls; screen phone messages and distribute/follow-up as necessary.

• Prepare and submit expense reports; prepare purchase requisitions for various office needs; maintain office supply inventory.

• Serve as a liaison between the Parent Giving and Boulder Advancement Programs advancement team and various internal and external donors.

• Research and gather information on various topics as necessary and expedite the flow of information to staff.

• Resolve IT/software related issues for the team.

Other Duties as Assigned

• Hire/manage 2 student assistants.

• Assist with onboarding new employees and offboarding departing employees.

• Serve as a resource for newer development assistants in the unit and across the division.

• Proactively engage with the divisions Administrative Team (A-Team) and attend scheduled meetings.

What You Should Know

• This position will occasionally require you to work evenings/weekends.

• This position has the ability to work a hybrid schedule with some days on campus and some days remote.

What We Can Offer

The salary range for this position is $60,000 - $65,555 annually. Relocation assistance may be available within department guidelines.

Benefits

The University of Colorado offers excellent benefits (https://www.colorado.edu/jobs/benefits) , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder (https://www.colorado.edu/about) .

Be Statements

Be impactful. Be unique. Be Boulder.

What We Require

• Bachelors degree or equivalent experience or combination of education and experience may substitute.

• 3+ years of experience directly related to the work assignment.

What You Will Need

• Strong verbal and written communication skills.

• Strong attention to detail and accuracy in completing tasks.

• Sense of curiosity and the desire to find solutions to sophisticated problems.

• Strong customer service skills.

• Ability to navigate and manage various databases.

• Ability to manage multiple tasks simultaneously and adapt to changing priorities; able to appropriately manage time and meet set timelines.

• Ability to embrace the shared values of the Office of Advancement.

• Ability to exercise a high degree of tact, discretion, and collaboration in working with a diverse range of donors including employees, students, volunteers, alumni, donors, and campus colleagues.

• Ability to operate independently; has a self-learner/self-starter approach.

• Understanding of data compliance and integrity.

• Software Used: Microsoft Office products, donor tracking software (Salesforce), Zoom, Teams, LinkedIn, DocuSign, m-Fin, Marketplace, Concur.

Special Instructions

To apply, please submit the following materials:

1. A current resume.

2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by May 28, 2024 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs (http://colorado.edu/jobs) .

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Senior-Development-Assistant-Parent-Giving-Boulder-Advancement-Programs/56612 (https://apptrkr.com/5255183)

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The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.