The Office of the University Registrar and Enrollment Service Operations seeks an Executive Assistant. This position manages projects and provides high level administrative support for the Assistant Vice President & University Registrar and Executive Director for Enrollment Service Operations. This role purchases supplies and expense budgets according to best practices and regulations from Boston University’s Sourcing and Procurement team for multiple departments. This position serves as a liaison to the offices of the President, Provost, Deans, and ENSA leadership team. The Executive Assistant plans events for teams, such as all-staff meetings and holiday gatherings. This role acts as an intermediary amongst callers, visitors, and other constituents.

The Executive Assistant works with other registrar staff, budget staff within Enrollment & Student Administration, and other internal Boston University staff. This role reports to the Assistant Vice President & University Registrar.

• The Executive Assistant’s primary duties include:

• Managing multiple calendars;

• Ordering supplies for multiple departments;

• Reconciling expenses;

• Editing the registrar’s website;

• Attend and summarize meetings;

• Corresponding with inquiries to the Registrar’s office and;

• Planning and executing events.

  About the Organization

  The Office of the University Registrar is part of the Enrollment & Student Administration unit (ENSA). It supports the instructional and student progress endeavors of Boston University by providing quality services to students, faculty, academic and administrative departments, and the public. We supervise registration and the evaluation of transfer credit, maintain student academic records and record grades, issue transcripts, verify enrollment and graduation, issue diplomas, assign classrooms, produce the class schedule, schedule final examinations, and oversee production of the Bulletin and the Degree Advice system.

  Across the 9 departments of ENSA, we are dedicated to ensuring that our policies, practices, and services meet the needs of an increasingly diverse University community of students, families, faculty, staff, and alumni. We do so through a lens of respect, and a commitment to encouraging the personal success and productivity of all employees. To read more about Boston University and our commitment to diversity and inclusion, please visit https://www.bu.edu/diversity/about/diversity-statement/

  About Our Benefits

  This position is eligible to work remotely two days per week. Boston University offers generous benefits including health insurance, dental insurance, life insurance, tuition remission, retirement plan, and paid time off.

Required Skills

Please note: in order to be considered for this position, a cover letter must be included in your application materials.

About the Candidate

A Bachelor’s degree and 1-3 years of experience are required for this position. Please note that these are the minimum requirements for the position, and a candidate must meet them to be considered. We are seeking a candidate who:

• Is versatile and flexible;

• Possesses strong organization and communication skills;

• Can handle confidential information with tact;

• Is proficient with Office 365;

• Has a sense of humor;

• Takes initiative and;

• Is committed to equity, diversity, & inclusion.

  While the following experience and skills will be helpful in performing this role, the department is willing to train them with the right candidate:

• Campus solutions/PeopleSoft

• OnBase

  The following is/are preferred, but not required for consideration:

• Familiarity with Ariba and BUWorks

  We welcome applications from candidates who can demonstrate some of these skills and attributes, but not all. We value employees who are willing and able to learn.

  We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor .

Required Experience